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Feature guide

Calendar and time blocking

Give the work a real place in the day, with existing commitments in view.

How it fits your plan

Time blocking assigns a day, start time and duration to planned work. Polylane keeps the task's project and channel connected to that time, so the calendar remains part of the same plan.

Every project's work on one grid: projects across the top, channels down the side, and the day's schedule beside them. A cell is one project's work on one channel.
The Overview board · actual product capture from the example workspace. Explore the annotated screens →

A concrete example

A Friday writing batch starts at 09:30. The release note runs 09:30–10:00, the proposal 10:00–10:20 and the newsletter 10:20–11:00. A 90-minute session now has an explicit place around other commitments.

Put it into practice

  1. Estimate the work

    Add a duration to each task. Estimates make the load visible; they are not a guarantee of how long the work will actually take.

  2. Place a task or batch

    Use the calendar scheduling controls or drag the work into a day. For a batch, choose consecutive or shared-start placement.

  3. Read busy time alongside the plan

    Connect Google Calendar or Outlook accounts to see existing commitments. Choose a slot that makes sense for the work and the time available.

  4. Adjust after reality changes

    Move unfinished work to another slot and use day wrap-up or weekly review to decide what needs time next. Paid plans can send selected blocks or export .ics when you need the plan outside Polylane.

A few details to keep in mind

  • External calendar sending is one-way: edits in Google or Outlook do not return to the Polylane task.
  • Unscheduling work in Polylane does not delete an external event already sent. Review that calendar separately when a sent event changes.
Try a sample planSee the complete workflow →